Operations Administrator (Maternity Cover)

Job Details

Contact Info

Contact Person: Tony Martin Email: tmartin@massenhove.co.uk Telephone: 01621 786 220
Job Title: Operations Administrator (Maternity Cover)

Job Description

Job Title: Operations Administrator

Job Summary:

This role is to predominately support the Digital team, with all aspects of day to day operations. Additional support is provided to other production teams.

You will be expected to perform a wide range of the administrative tasks to support these departments enabling them to provide an effective and efficient service to the internal departments and customers.

Key Responsibilities:

Data entry and general reconciliation for invoicing.

Create job bags, stock movement requests and raise purchase order.

Using PeopleSoft, raise requisitions, amend orders, receive goods and generally managing through the system.

HR and Payroll administration including overtime, holiday’s sickness etc.

Prepare reports and KPI spreadsheets both regular and ad hoc

Liaise with recruitment agencies for temporary workers

Liaise with accounts with regard to paying invoices and setting vendor accounts/account stoppages/payment holds etc

Order and receive stock.

Archiving, filing of delivery notes, invoices and purchase orders.

General office administration duties including answering telephones, faxing etc.

Liaise with Suppliers, Clients, and Client Services as required.

Ability to prioritise a very busy workload workload.

Be responsible for the quality of all work you produce.

Be responsible for achieving optimum output whilst maintaining high quality work.

Maintain regular communication with Managers and escalating any potential problems.

Be able to understand all instructions, either verbally or written.

Communicate with the teams effectively ensuring the departments are run to their optimum efficiency.

Be responsible for your own health and safety and that of others.

Housekeeping to be kept to a high standard.

To ensure procedures and practices comply with the companies

Key Skills

Excellent organisational and time management skills.

Ability to create and maintain accurate / accessible and organised documentation.

Excellent report writing, analytical skills.

Excellent communication skills and a friendly, approachable attitude.

Problem solving and the ability to support others in doing so.

Understanding of the importance of demonstrating respect and confidentiality with regards to the company, staff and client information.

Excellent Excel and Word skills and other software packages.

Highly numerate with very good attention to detail.

Excellent team player.

A ‘can do’ attitude.

Multitasking and ability to cope with high workload

Desirable experience in the following:

Estimating

Production schedules

Production control

Purchasing

Invoicing

PeopleSoft, Navision and CHAT.

Details

Job Ref: MASS 1002 Hours: Full Time Location: South East London / London Working Term: Temporary Position Salary: £20,000

Apply for this job

If you wish to apply to this vacancy, please upload your CV below before submitting your application. Once you have entered your details, and selected your CV, press Submit, then please be patient while your CV is uploaded. You will receive an email once your CV is accepted.

Forward to a Friend

To forward this job to a friend please click the button below:-

Please note: - On selecting this button, you will need to know your friends email address. .

< < Back to Search Results