Payroll and HR Administration Officer

Job Details

Contact Info

Contact Person: Tony Massenhove Email: tony@massenhove.co.uk Telephone: 01621 786 220
Job Title: Payroll and HR Administration Officer

Job Description

Job Purpose:

Reporting directly to the HR Manager. Responsible for the day to day administration of payroll, benefits and the HR information system. (Simply Personnel). Other general administration duties as directed by the HR Manager.

Main Accountabilities:

Processing monthly payroll in conjunction with outsourced payroll service provider – (inputting payroll information, checking payslips drafts, ensuring all payslips get distributed in a timely manner, arranging P46 etc.)

Compiling spreadsheet to calculate annual bonus amounts as appropriate

Creating salary revision spreadsheet and other pay related spreadsheets as required and assisting with mail merge of salary and bonus letters.

Tax related tasks – preparation and issue of P11D, dealing with P35, distributing P60 etc

Investigating tax enquiries from staff

Absence management pay matters e.g. SMP payments, sickness, unpaid leave etc)

Ensuring that payroll administration procedures are clear and efficient and making recommendations for improvements

Keeping the HR Manager and Chief Operating Officer informed of any payroll related problems and offering possible solutions.

Other payroll related queries

Update HR procedures manual in relation to all pay and benefits on a quarterly basis

Absence management:

Ensuring that completed attendance cards are received and processed on a monthly basis, that supporting documentation is received for each period of sickness absence and that all absences are recorded on the Simply Personnel System

Production of regular absence monitoring reports for analysis by HR

HR Records Administration

Ensuring that the computerised Simply Personnel HR system is updated to reflect joiners and leavers and advised changes/new information such as changes of address, salary, job title etc., keeping the HR Manager advised of any systems problems.

Production of regular and ad hoc management reports as required e.g. on sickness and absence and holiday entitlements

Creating and maintaining personal and pension filed for new joiners when required

Rewards and benefits

Pension administration – (joiners and leavers, pension contribution calculations for new pension year, pension adjustments, pension records maintenance etc.), escalating any issues to the HR Manager or senior HR Consultant

Carrying out daily administration tasks in connection with Company benefits such as death in service, season ticket loans, private medical insurance, household insurance, gym membership as necessary, escalating any issues to the HR Manager or HR Consultant

Assisting with any paperwork/reports required in relation to the auditing of the pensions and benefits of the UK branch.

Learning and Development

Carry out first day new employee induction

Organise lunches for all HR driven training programmes and lunch and learns

Co-ordinate handouts, attendance and follow up L&D evaluation

Coordination of corporate inductions and company briefings

Other tasks

Assisting with the development and maintenance of customised management reports within the Simply Personnel System

Arranging exit interviews as required

Continually reviewing and updating processes and procedures to ensure maximum efficiency

Logging and recording all HR invoices

Compiling the HR News monthly news letter

Maintaining the HR intranet “People Place”

Assisting the Office Co-ordinator with reception and post cover when necessary

Assisting with HR Project work as required

Any other task as directed by the HR Manager

Experience and skills required

Commensurate level of Prior experience to be able to complete the monthly payroll administration

Proven knowledge of tax matters, employment law and HR policies and procedures

Experience of a computerised HR system (ideally Simply Personnel System)

Good working knowledge of Microsoft Office which includes Excel, Word and Outlook

Excellent level of English with a proven ability to produce good quality written documents

Competencies

Technical competency in own field

Numerate

Business and financial acumen

Customer focussed

Building relationships and partnerships

Problem solving and decision making

Personal skills and Values.

Team player

Flexible at all times

Approachable

Ability to communicate at all levels

Self motivated

Attention to detail

Capable of working to deadlines

Integrity

Details

Job Ref: MASS 979 Hours: Full Time Location: London Working Term: Permanent Position Salary: £30,000 + Benefits

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