Location: Essex Job Title: HR Administrator Job Type: Permanent Main Purpose of Job: Under the administrative direction and general supervision of the Group HR Manager, it will be expected that the HR Administrator will plan, develop, implement and administrate all aspects of the organisations HR function. To provide a highly effective and operationally efficient administration support the HR and payroll function, ensuring legal compliance and reflecting best practice. Main Duties: 1/. HR Administration: First point of contact for general HR queries. HR administration service, including recruitment activities: advertising (Internal and external), recording, circulating and responding to CV’s and other applications. Assess applications and participate in the interview process. Ensuring that identity checks and Criminal Record Bureau checks are carried out. Inputting data onto the HR software system, ensuring that the appropriate records are maintained, running reports as directed by the Group HR Manager. Maintain personnel records and files, both paper and electronic, in areas such as contracts, wages, training and leavers. Ensuring that the principles of Data Protection Act are met in respect of all employee records. Prepare and issue data verification forms on an annual basis to all staff and update records accordingly. Ensuring the all documentation such as recruitment requisitions, induction checklists, sickness and absence and variation forms are received from the departmental heads. Maintain records of annual leave, collate information regarding absence and monitor as required by our Absence Management Policy. Analyse and monitor equal opportunities within the organisation. Assist with researching and implementing appropriate HR policies and procedures and continually review to ensure they add value and recommend improvements where appropriate. Control administration of company training – organising booking of training/courses monitor results and feedback. Organise and conduct induction sessions and training for all new employees. Carry out general HR administration as directed by the Group HR Manager, including filing and photocopying. Produce HR Statistics as required. Preparing and issuing HR correspondence as required. Ad hoc projects and support as required. 2/. Miscellaneous: Attend internal HR meeting as necessary. Undertake other duties at the direction of the Group HR Manager. To ensure that all working practices comply with Health and Safety legislation. Personal Specification Requirements: Essential: Experience of working in a busy HR function Knowledge of statutory UK Legislation relating to HR matters and Payroll IT Proficient, including Microsoft Office software Advanced Excel sills including pivot tables, V-lookups and formulas Experience in handling confidential material Excellent organisational skills, ability to adhere to strict deadlines Ability to plan and prioritise work and conflicting demands Desire to use initiative and seek continuous improvement Excellent written and oral communication skills Attention to detail and a high level of accuracy Logical and analytical approach to work Self starter and the ability to work with minimum supervision Flexibility to adapt to a changing environment Confident and have the ability to work own initiative Desirable: Knowledge of Opera software or experience of similar HR software Knowledge of payroll and PAYE administration Relevant HR and or Payroll qualification Competencies: Strong administration Skills Attention to detail Good Communicator Assertive nature Logical thinker Customer Service orientated Works / performs well under pressure