To provide comprehensive support to the finance department in a variety of administrative functions.

Main Duties:

Typing of Report & Accounts.
The company Holdings (27 companies).
Interim accounts.
Arranging meetings.
Booking rooms for meetings.
Ensuring the paperwork for meetings is prepared in a timely manner and distributed to the attendees of meeting.

Produce agendas and typing minutes for various meetings including:
Process Group - 12 per year.
3rd party FRCC meetings - 12 per year.
Maintenance of departmental MS Project timetables.
Maintenance of KPI timetable spreadsheets.
Completion of all Trust Fund banking documentation to be submitted to Lloyd’s annually.
Production of Client Assistance Schedule and booking meeting for managers/auditors. Liaison with auditors throughout the audit with reference to meetings.
Production of actual cash flow data for quarterly returns.
Maintenance of the department’s storage records and archiving.
Holiday forms, absence lists etc.
Other ad hoc duties as required.

Technical Skills:

Essential
Advanced use of Word.
Working knowledge of PowerPoint.
Working knowledge of Excel.
Working knowledge of MS Project.

Relevant Experience:

Experience of providing support to a team.

Education and Qualifications:

Essential
GCSE Maths grade B or above.
Minimum of 5 other GSCE’s grade C or above.

Specialist Training:

Full training will be given on specialist systems.

Personal Skills:

Well presented and business-like.
Flexible at all times.
Very good interpersonal skills.
Excellent organisational skills.
Excellent communication skills with the ability to liaise at all levels.
Work well as part of a team.
Adapt to a pressured environment.
Self motivated.
Capable of working to a timetable when required.

Days of work Monday to Friday inclusive.
Hours of Work 9.30am-5.30pm